15 Best Task Management Software for Teams & Individuals (Free & Paid)

We can find a variety of technical facilities that we can use to make our regular workflow more efficient. For example, we can also refer you to the task management software that a lot of individuals and groups use to complete their official tasks. Also, these tools can offer you several facilities.

For instance Messaging, this software allows you to track, organize, and complete your assignments without much effort. Moreover, this software mainly streamlines your workflow by providing various features. Furthermore, they are generally helpful for creating to-do lists, assigning responsibilities, setting deadlines, observing progress, collaborating concurrently, and many more.

In this blog, we will talk about the top 15 task management software which you can find online alongside their benefits, usability, features, et, for streamlining your workflow.

What Is Task Management Software?

You can mainly refer to task management software as a digital facility that helps groups, organizations, and individuals to streamline and complete their official tasks. This software mainly allows them to complete their tasks by planning, tracking, and observing.

Moreover, there are also various operational patterns you can find in this software. For instance, it mainly operates by improving productivity, streamlining workflow, and ensuring everyone’s involvement in a certain project. Nonetheless, these tools has various core features, such as:

Task creation for adding and defining tasks with priorities, descriptions, deadlines, and assignees.
Assignment for providing tasks to group members or office departments.
Scheduling and due dates for setting start dates, deadlines, and reminders.
Progress tracking for observing the task status, such as progress, completion, etc.
Collaboration tools for file sharing, commenting, and notifications to keep your communication centralized.

Why Does Task Management Matter in Modern Work?

In modern work, task management has become a crucial factor for several reasons. For example, it is mainly because of the increasing complications, collaboration, and pace in your professional workflow. Moreover, here are some points that state why they are crucial in modern work:

Managing Complexity

Modern work requires involvement in several factors, such as different projects, deadlines, and priorities across multiple time zones, departments, and teams. Moreover, task management generally helps you by breaking down the complex workflow into clear and actionable items.

Increasing Productivity

If you have a clear system for managing tasks, your employees would spend less time solely figuring out what they should do next. Moreover, a clear system will also help your employees to get their job done without much inconvenience. Furthermore, it also decreases distractions and enhances your focus by offering a proper work structure.

Improving Accountability

If you track and assign your tasks, it becomes clear who is responsible for what and when. Also, this transparency mainly holds groups and individuals accountable for tasks and decreases missed deadlines and finger-pointing.

Fostering Collaboration

Task management allows your team members to perform various kinds of work. For instance, you can refer to commenting on tasks, sharing files, and updating working status concurrently.

This also creates a centralized ground for decision-making and communication around your working environment.

Challenges with Manual Task Tracking

Manual task tracking mainly involves implementations of various tools such as spreadsheets, whiteboards, and sticky notes. Although these facilities are operable for short-term purposes, they can open you to different challenges that grow alongside your team size and working complexity. Nonetheless, here are some points:

Lack of Concurrent Updates

Manual systems do not have any automated updating facility. Also, if there is a completed or changed task, everyone has to be informed manually. Moreover, it can also lead to outdated information and miscommunication.

Poor Collaboration

In manual tracking, there is no support for team collaboration or easy sharing. In turn, it becomes difficult for several individuals to update or contribute to a similar task list, especially in hybrid or remote settings.

No Reminders or Notifications

Manual systems cannot alert regarding overdue tasks or future deadlines. Moreover, it also increases the chances of missing deadlines or forgetting crucial tasks in your business.

Version Confusion

If you are using physical notes or spreadsheets, it becomes easier to lose track of the recent version of a task list. The scenario is more noticeable if there are multiple changes, made by people or stored in multiple locations.

Comparison Table (At-a-Glance)

Name	Best For	Pricing	Rating
ClickUp	Strong Automation and integrations	$7 per month	4.5/5
Asana	Cross-functional organizations	$13.49 per month	7.8/10
monday.com	Flexible workflow management	$9 per month	4.6/5
Wrike	Resource allocation and analytics	$9.80 per month	4.4/5
Trello	Powerful task organizer	$6 per month	4.5/5
Zoho Projects	Responsive customer service	$5 per month	4.4/5
Jira	Configuration and training	$7.53 per month	4.4/5
Basecamp	All-in-one space for tasks and communication	$15 per month	7.8/10
Smartsheet	Project tracking and process automation	$12 per month	4.4/5
Airtable	Customizable data structure	$10 per month	4.6/5
Notion	Lightweight task tracking	$10 per month	4.6/5
Todoist	Gamification and productivity insights	$4 per month	4.4/5
Hive	Configuration and modular customization	$16 per month	3.4/5
Microsoft Project	Cost forecasting and resource management	$10 per month	4.3/5
Meister	Easy-to-adopt task management	$8 per month	4.2/5

15 Best Task Management Software in 2025

1. ClickUp

For our top position, we will recommend that you use the ClickUp software for managing most of your workflows. It is mainly an inclusive productivity platform that can offer you a lot of benefits. For instance, they are mainly documentation, collaboration tools, task management, automation, time tracking, and many more. You can also highly personalize this platform alongside getting additional project views that are list, board, Gantt, timeline, map, calendar, etc.

Key Features

You can find various advanced features like personalized fields, statuses, task IDs, sprint workflows, resource management, etc.
Several collaboration tools include concurrent chat, threaded comments, collaborative docs, and whiteboards.
It also has time management for native time tracking, timesheets, and scheduling.

Pros And Cons

Pros

It has a generous tier system, which makes it affordable for most individuals and companies.
The platform has robust capabilities for workflow design.
There is a built-in collaboration feature that eliminates the requirement for any third-party tools.

Cons

The advanced features may overwhelm non-technical users.
There are several performance issues, such as slow load times and glitches.
The mobile application does not include all the facilities of the desktop version.

Price

Unlimited: $7 per month.
Business: $12 per month.

Website: https://clickup.com

2. Asana

At the second position, we can refer you to the Asana software, which is among the best task management software you can come across. This facility functions both as a cloud-based work management and collaboration platform, which is ideal for helping teams or organisations of any size.

Also, the platform mainly excels in organising, tracking, and managing projects and tasks across different platforms. Moreover, it also has an intuitive interface that supports a broad range of workflow capabilities.

Key Features

You can find various adjustable project views, such as list, board, calendar, etc.
Task and workflow automation, which includes Forms, Workflow Builder, custom rules, and Bundles.
There is also a feature for portfolio management for tracking work in your organization.

Pros And Cons

Pros

It has a clean and intuitive interface that supports easy onboarding and fast project setups.
The platform supports workflows from simple to multi-functional portfolios.
You can also find strong automation and reporting facilities in this platform.

Cons

You need to pay for using the advanced features like goals, portfolios, etc.
The platform is budget-friendly for many organisations.
There are several API and collaboration restrictions.

Price

Starter: $13.49 per month.
Advanced: $30.49 per month.

Website: https://asana.com

3. Monday.com

Coming up next, we can recommend another task management facility, which is monday.com. This facility mainly operates as a cloud-driven Work OS (Operating System) which encourages individuals to create personalized workflows and applications.

Moreover, these facilities are beneficial for multiple factors such as managing tasks, projects, and the working procedure. Furthermore, it has served over 127,000 clients and reported a strong financial growth of $268 million in 2025.

Key Features

It has a visual interface and various templates, more than 200+.
You can integrate with applications like GitHub, Google Calendar, Slack, Zoom, and many more.
There are also several collaboration features such as file sharing, tagging, concurrent updates, etc.

Pros And Cons

Pros

It has a highly visual and intuitive interface, which requires minimal effort for setup.
The facility offers versatile personalization features for different industries like marketing, development, HR, CRM, etc.
It provides reliable support and various learning resources for enterprise users.

Cons

The rich features may seem confusing for many users.
There are several limitations with the mobile application.
You may also come across a few hidden paywalls.

Price

Basic: $9 to $12 per month.
Standard: $12 to $14 per month.
Pro: $19 to 24 each month.

Website: https://monday.com

4. Wrike

When you are looking for task management software on the internet, there are a lot of options you can find, and one of them is the Wrike facility. It is mainly a collaboration tool alongside a cloud-based project management tool. This tool is accessible across different web, desktop, and mobile platforms like Android and iOS. Moreover, you can also use this application in offline mode alongside various tools for workflow, resource, and task management.

Key Features

There are task and project organisation facilities through which you can create, focus, and assign your tasks.
The facility offers custom workflows and forms, which are ideal for creating statuses, templates, and using custom request forms.
You can also find time tracking and resource planning facilities.

Pros And Cons

Pros

The platform is highly scalable and customizable.
There are several enterprise-grade features like advanced security options, personalized roles, compliance, etc.
You can leverage various collaboration features such as concurrent editing, task discussions, proofing workflows, and many more.

Cons

The facility may seem costlier than many of its competitors.
A lot of users have reported performance issues on this platform.
There are restricted support features.

Price

Professional: $9.80 per month.
Business: $24.80 per month.
Pinnacle: Custom pricing.

Website: https://www.wrike.com

5. Trello

When we are talking about task management software, you can find a lot of famous options like the Trello platform. It is mainly a web-based task management application that is highly reliable for its visual simplicity. This organisation organizes tasks as cards on lists and boards, which makes your project status visible more prominently. Moreover, there are various features of this platform, such as automation, advanced views, and collaboration tools.

Key Features

It has an intuitive drag-and-drop interface for organizing tasks into personalized stages.
You can automate repetitive actions like setting due dates and moving cards.
It can enhance the boards by integrating over 200 applications.

Pros And Cons

Pros

The facility offers an extremely user-friendly interface.
It is ideal for both team and individual workflows.
The application is mainly ideal for easy collaboration features and intuitiveness.

Cons

The facility is not suitable for handling complex projects.
There are various scalability problems with this application.
The application offers fewer features compared to subscription prices.

Price

Standard: $6 per month.
Premium: $12.50 per month.
Enterprise: $17.50 each month.

Website: https://trello.com

6. Zoho Projects

Another prominent mention of a reliable task management facility includes the Zoho Project software. Just like other task management software, it is also a cloud-based platform for project management, which offers several facilities to users. For instance, you can mainly refer to enabling your team to plan, collaborate, track, and deliver their work without any inconveniences. The platform is generally suitable for organizations that are already integrating with the Zoho ecosystem.

Key Features

There are productivity features like built-in timesheets, workload reporting, and timeless.
It can automate workflows and create reusable assignment blueprints for consistency.
The high-tier plan offers facilities like search, insights, translation, etc.

Pros And Cons

Pros

It can offer rich features at an affordable price tier.
You can effortlessly integrate with the Zoho ecosystem.
It has a user-friendly and intuitive interface that supports a lot of templates and onboarding aids.

Cons

The robust advanced features may overwhelm a lot of non-technical individual users.
There are several restrictions on customization and reporting.
The facility does not offer any seamless third-party integration.

Price

Team: $5 per month.
Enterprise: $9 per month.

Website: https://www.zoho.com › projects

7. Jira

If you are looking for efficient task management software for your business and professional objectives, Jira is one of the best choices you can get. You can mainly refer to it as an efficient project tracking platform for various task management capabilities.

The tool is mainly famous for its various features, such as bug tracking, project management, sprint planning, and many more. Moreover, the facility supports workflow through its ecosystem, which includes facilities like Jira Service Management and Jira Align.

Key Features

The facility can help you to create, assign, focus, and observe tasks through fully personalized statuses.
It has support for agile frameworks with sprints, backlogs, boards, etc.
It can enable automation rules for each project or organisation template.

Pros And Cons

Pros

The platform is highly customisable, which allows you to create workflows, fields, and task procedures.
It can offer scalable plans, which makes it ideal for even small organizations.
The platform can provide you with concurrent updates across your team.

Cons

Various users have reported a complex interface with inconsistent UX and occasional page reloads.
The platform can slow down while processing large data.
The facility is difficult to set up for many users.

Price

Standard: $7.53 to $8.15 per month.
Premium: $13.53 to $16 per month.

Website: https://www.atlassian.com › software › jira

8. Basecamp

For our next suggestion, we will suggest the Basecamp software, which is highly popular among users for its task management capabilities. It is mainly a straightforward web-based project management and collaboration tool. The ideal users of this platform are generally small to medium-sized groups and organisations for convenient usage and integrated communication facilities.

Key Features

It can provide structured task lists with assignments and due dates.
You can find a built-in concurrent group chat for direct and informal communication.
It can organize your storage for project documents.

Pros And Cons

Pros

The intuitive interface of this platform primarily encourages heavy training.
It can combine tasks, files, schedules, and chat under a single place.
The platform is easy to include clients in projects without overcomplicating the access.

Cons

The platform only supports a minimum amount of project views.
The facility is too basic for complex or big projects.
The multi-project visibility is low in this platform.

Price

Personal: $15 per month.
Pro Unlimited: $299 per month.

Website: https://basecamp.com

9. Smartsheet

Among the varieties of project management software, Smartsheet is one of the best choices you can come across. Moreover, it is generally a cloud-based and SaaS management project management solution. The tool also encourages teams and organisations to track, plan, automate, and collaborate by implementing a spreadsheet-like interface.

Key Features

It can set up automated alerts, reminders, and workflow actions.
It can build dashboards with concurrent metrics and visualizations.
You can operate with templates that are suitable for HR, IT, marketing, etc.

Pros And Cons

Pros

It has a highly personalized spreadsheet interface.
There are extensive automation and reporting facilities.
The tool is mainly scalable for enterprise workflows.

Cons

Beginners or newcomers may find the spreadsheet-like interface a little confusing.
You might have to pay additionally for different features.
There are several reports on real-time page refreshment.

Price

Pro: $12 per month.
Business: $24 per month.

Website: https://www.smartsheet.com

10. Airtable

Coming up next, there is another project management software we can suggest to you, and that is the Airtable facility. Just like Smartsheet, this is also a spreadsheet-database and cloud-based hybrid facility. Also, Many users call this platform ‘spreadsheets on steroids’ for its several project management capabilities.

Key Features

It supports different ways to visualise data, including Kanban board, calendar, gallery, etc.

The tool can offer personalized field types such as attachments, chatbox, dropdowns, etc.

You can also find several task management facilities, like creating and assigning tasks alongside setting due dates.

Pros And Cons

Pros

The interface is highly versatile and customizable.
The platform is visually collaborative and adjustable.
You can operate on this platform without any coding knowledge.

Cons

The learning curve may seem complex for beginners.
The tool lacks several analytics options.
There are features for native time tracking.

Price

Team: $10 to $20 per month.
Business: $45 per month.

Website: https://www.airtable.com

11. Notion

While finding a reliable task management Software, you can come across a lot of famous options, and one of them is the Notion facility. This is mainly a modular, inclusive, and collaborative tool. The software also combines various facilities such as wikis, databases, task management, and notes into a single workplace. Also, the facility is mainly famous for its adjustability among small groups and solo entrepreneurs.

Key Features

It can create pages with rich content blocks.
There are various facilities management tools, like to-do lists, task assignments, and status tracking.
The facility allows you to work alongside your group members with live editing and comments.

Pros And Cons

Pros

It can create personalized workflows by implementing blocks, databases, and interlinked pages.
It can integrate with facilities like documentation, knowledge bases, and task tracking under a single tool.
The free tier includes basic features, unlimited pages, and other facilities.

Cons

New users might face difficulty while setting up relations and pages.
The software may lag while working with larger datasets.
The mobile application lacks a lot of advanced features.

Price

Plus: $10 per month.
Business: $20 per month.

Website: https://www.notion.com

12. Todoist

Among all the task management software we have mentioned so far, Todoist is another noteworthy example you can rely on. The task management tool is generally a robust cloud-based task manager, released by Doist. The tool is generally famous for its intuitive and sleek design while offering various powerful institutional features.

Key Features

It can instantly create tasks by using conversational phrases.
You can set actionable reminders and automate task reputation.
You can sync effortlessly with facilities like Google Calendar, Slack, Zapier, etc.

Pros And Cons

Pros

The intuitive and clean interface is suitable for both beginners and professionals.
The facility offers efficient customization and ecosystem facilities.
It is reliable for both personal and team usage.

Cons

The free tier only comes with five active projects.
There are no built-in time tracking features.
The facility also does not support any advanced project views.

Price

Pro: $4 to $5 per month.
Business: $6 to $8 per month.

Website: https://www.todoist.com

13. Hive

There is another noteworthy task management software we can recommend, and that is the Hive facility. It is mainly a versatile collaboration and project management tool that can blend various features. For instance, you can refer to task tracking, messaging, AI support, time tracking, and approvals under a single platform.

Key Features

There are various project views such as Table, List, Kanban, Gantt, etc.
The task management facilities allow you to create tasks, subtasks, custom fields, and much more.
You can also access your inbox and reply to emails inside the Hive facility.

Pros And Cons

Pros

It has a user-friendly interface with an intuitive dashboard and customizable views.
The facility is extremely helpful for creative teams in enabling streamlined review cycles.
It has a strong value for its mid-tier plans.

Cons

The add-on features may charge you additionally.
The mobile application of this software has several feature restrictions.

Price

$16 per month.

Website: https://hive.com

14. Microsoft Project

There is a lot of task management software you can come across, and only a handful of them are reliable. Moreover, you can also refer to Microsoft Project as a reliable, long-standing, and enterprise-grade project management tool. It can assist the project managers with various tasks such as assigning resources, scheduling plans, managing budgets, tracking progress, and many more.

Key Features

The tool offers a lot of deployment options.
There are advanced scheduling options and Gantt charts.
It has professional reporting and dashboard options.

Pros And Cons

Pros

The platform is highly robust and reliable.
It has deep planning capabilities such as cost control, resource allocation, dynamic dependency, etc.
You can also integrate this facility with the Microsoft 365 ecosystem.

Cons

It does not have a beginner-friendly interface.
The tool may seem expensive for enterprise or desktop versions.
There are also various collaboration limitations.

Price

Project Plan 1: $10 per month.
Project Plan 3: $30 to $50 per month.

Website: https://www.microsoft.com/en-us/microsoft-365/project/project-management-software

15. Meister

At the end of our suggestion, you can also rely on the Meister facility. It is originally a cloud-based task management system which is famous for its inviting and colourful interface. Also, it is mainly ideal for teams to help them with visualizing workflows and automating routine tasks.

Key Features

You can set rules like assigning tasks, updating status, and automating recurring assignments in this platform.
You can use custom fields, subtasks, checklists, etc.

Pros And Cons

Pros

It has a slick and user-friendly interface that is both functional and fun.
There are easy collaboration features like comments, mentions, file sharing, etc.
The tool also offers a robust integration feature.

Cons

The free plan comes with various restrictions.
You can experience various performance issues across the web.

Price

Pro: $8 to $13 per month.
Business: $12 to $24 per month.

Website: https://www.meistertask.com

How to Choose The Right Task Management Software?

There are many ways you can choose the right task management software for your work, such as:

Identifying your requirements as whether you need it for group projects or personal tasks.

Several crucial features like task creation, dashboards and reporting, team collaboration, and many more.

Collaboration and communication features like assigning tasks to your team members or chatting, or commenting in real-time.

Integration with various tools like calendar, communication, storage, development, etc.

In Conclusion

As most of the working sectors are taking a digitalized leap with modern and advanced automating gadgets, adapting to this task management software has also become crucial. Moreover, these tools will not only save your time but also there will be lesser chances of errors in your working process.

FAQs

How do you explain the task management software?

– The task management tool is basically a digital tool that allows organisations, teams, and individuals to assign, focus on, and track a certain task.

Who can take advantage of the task management tool?

– There are a lot of professions that can benefit from these tools, such as freelancers, small large-sized enterprises, marketers, developers, and remote groups.

What features should you look for in a task management software?

– You mainly have to look for features like task creation, due dates, priority settings, collaboration tools, integration facilities, reporting, and mobile access.

What are some top examples of task management tool?

– You can find several top-notch task management software such as ClickUp, Asana, monday.com, Trello, Wrike, Zoho Projects, Basecamp, and many more.